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Best Practice Guide 5
Working with removal contractors
Whilst the virus is still ongoing it’s very likely that the
physical set up of offices, rooms and thoroughfares
will need to be changed to meet regulations and
best working practices. So it’s more important
than ever that you select a professional removal
contractor; one that gives you confidence in their
understanding of operating in the new – and likely
rapidly changing – environment. The virus will have
caused and will continue to cause changes to the
workplace and they will be able to assist you with
their ongoing experience and knowledge of the best
working practices at any time.
• Where at all possible carry out any surveys and
obtain quotes remotely
• Alongside the contractor conduct a risk
assessment of your office workplace from
a Covid-19 perspective. Think about lifts,
entrances, reception and all communal spaces,
and how people will work in and move around,
• Ensure the plan for any move or project observes
current social distancing guidelines – whether
those of your organisation or by following those
prescribed by the Government. This might
include rearranging the furniture, such as facing
desks away from each other or putting barriers in
• Obtain a comprehensive and detailed plan from
your contractor, covering what any move stages
will be needed, what any likely disruption will be,
and the impact on staff whether present or not.
• If some of the furniture is to be removed and
taken offsite it will need to be disinfected
properly and covered /bagged where relevant.
• Discuss whether the removal crews will arrive
with their own masks, gloves and disinfectant or
whether you wish to furnish them with these.
• Limit the number of staff within the removal area
if it is to be carried out during working hours and
maintain social distancing protocols where they
are in the office.
Many commercial moving jobs will currently
involve moving excess office furniture into
storage to allow for social distancing measures
to be enforced.
A fogging service carried out by a trained
contractor could safely entirely sanitise all
items and indoor areas before and after a job
has been completed. Though it’s important to
still clean touchpoints (such as door handles
and stair rails) individually, fogging can rapidly
treat large areas in a rapidly short space of
Ask your commercial contactor if they can
source and/or fit clear, hygienic, wipe clean
partition barriers walls for work areas and
industrial spaces. Creating partitions between
workstations can help to avoid the possible
airborne transmission of the virus.