DOs and DON’Ts
Best Practice Guide 19
5. Ensure Clear Labelling
This may seem an obvious part of the exercise.
However, it is a critically important aspect of every
relocation project and can make or break its
Once the space planning is complete, the areas have
been defined and decisions have been made about
who will sit where, where each cabinet, workbench,
seating unit will be placed, then a colour-coded
zoning system can be drawn up and labels produced
in sufficient quantities to designate the destination of
every single item to be moved.
This should not be done with an improvised system
of Post-It or mailing labels. Recyclable wipe-off
labels can seem attractive from an environmental
point of view but unless they are very carefully
administered they can lead to chaos if the details
from a previous move or phase are not fully
removed before re-use. If you have appointed a
commercial moving firm, it will be a fundamental
part of their management of the move, probably
using low-tack labels.
Your role, and that of your personnel, will be to use
the provided labels meticulously in strict accordance
with the location plan for the new premises, for
example, by the use of colour coding, zoning of
areas, floor levels and departments. If, during
packing and pre-move preparation, somebody runs
out of their allocated type or colour of labels, do not
allow them to ‘borrow’ some from the department
next door! Make sure that the labels are firmly
affixed and in the right location on the item, as
advised by the moving firm.
Equally, following completion of the move, all labels
should be removed promptly as not only are they
unsightly but even the “low-tack” versions can
sometimes leave deposits on certain materials or
finishes which can be difficult or even impossible to
remove, leaving a permanent blemish.
Proper attention to labelling will pay massive
dividends during the delivery and setup phases.
Unlabelled or mislabelled items will almost certainly
end up in the wrong place, maybe even hundreds
of miles away from where they should be, and
will cause havoc and potentially additional cost.
It is advisable to allocate a holding area at the
destination for all unlabelled items; this will assist
staff in finding their “lost property” when they arrive
at their new workplace.
• DO use a proper labelling system reflecting
the new floor plans and not an informal
arrangement of stickers
• DO ensure that all labelling is carried out
meticulously in accordance with the location
• DO ensure that every crate is labelled
according to its destination
• DON’T allow crates to sit around after the
move unless they are definitely required